Employees

Create and manage employee records, track employment history and give staff access to their own self-service portal.

Creating an employee record

1. Go to HR → Employees → New Employee
2. Enter personal details: name, email, phone, date of birth
3. Enter employment details: start date, job title, department, branch, employment type (Full-time, Part-time, Contract)
4. Set salary details: gross salary, currency, pay frequency
5. Optionally invite the employee to Udala (sends them an email to set up their login)

Employment types

• Full-time - Permanent employee on payroll
• Part-time - Works reduced hours, proportional pay
• Contract - Fixed-term or project-based, may be excluded from certain leave types
• Intern - Trainee, may have a different pay structure

Employee self-service

When an employee is invited to Udala, they get a Staff-role login where they can:

• View and download their pay slips
• Apply for leave
• Update their personal information
• View their leave balance

They cannot see other employees' records or any financial data.